Automation You Can Trust. Compliance You Can Prove.
We build HIPAA-compliant AI systems that keep every message, intake, and patient conversation protected - automatically.
Common HIPAA Mistakes Clinics Don't Realize They're Making.
Even well-intentioned clinics can accidentally violate HIPAA every day. It's rare about negligence - it's about processes that weren't built for modern digital communication.
Responding to patient reviews online with identifying details
Texting patients without proper consent or secure messaging tools
Storing or forwarding patient into through non-compliant CRMs or email
Letting unencrypted forms collect sensitive data
OCR Case Example - A dental practice in Texas agreed to pay $23,000 to settle a HIPAA violation after a staff member responded to a Yelp review by confirming the reviewer was a patient.
Source: HHS Office for Civil Rights - Government Site
How Our Automations Protect You From Hidden HIPAA Risks
Every secure workflow flows back to one goal - protecting patient trust.
Our automations are built to eliminate the small, everyday communication habits that often lead to HIPAA violations. Each workflow is designed with secure messaging, encrypted data handling, and privacy-first processes ensuring your clinic stays compliant while maintaining patient trust automatically:
Protect every message - no PHI every slips through casual texts.
Protect every record - encrypted from intake to storage.
Protect every touchpoint - reminders and reviews that build trust, not risk.
Protect every audit trail - automatic records of compliance activity that prove your clinic is audit-ready anytime.
OCR Case Example - Encryption Failure Led to Ransomeware Breach
A healthcare organization paid $75,000 after an OCR investigation found that unecrypted patient data was exposed in a ransomware attack. The case highlighted how a lack of encryption and risk assessment can lead to major penalties and reputational loss.
Source: U.S. Department of Health & Human Services - OCR Press Release
Answers to the HIPAA Questions Every Clinic Quietly Worries About
You are not alone if HIPAA feels complicated. Most clinics violate it without realizing - not from negligence, but from unclear digital processes. These short answers will help you see what compliance looks like everyday in HIPAA regulated clinics workflows.
What are the most common HIPAA mistakes clinics make online?
Small details create the biggest risks - like replying to patient reviews with identifying information, texting without consent, or storing data in non-secure tools. Our automations remove those risky habits by using encrypted forms, compliant review workflows, and permission-based communication.
Does using text or email to talk to patients violate HIPPA?
It can, depending on how it's done. Regular SMS and unencrypted email are not HIPAA-secure. That's why our workflows route all communication through secure messaging systems so protected health information never leaves compliant channels.
How can automation actually reduce HIPAA risk?
Automation removes human error - the number-one source of violations. When reminders, reviews, or intake forms are automatically using HIPAA-mode workflows, every step follows the same secure protocol every time, without staff needing to remember the rules
Do I need HIPAA-compliant tools if I don't store patient data?
Yes - because transmitting patient data counts too. Even if you never store information, sending unencrypted forms, texts, or replies still falls under HIPAA. Our automations ensure every patient touchpoint, message, and form submissing is transmitted securely
What happens if a clinic accidentally discloses patient information in a review reply?
That's considered a public disclosure and can trigger an OCR investigation. Clinics have been fined tens of thousands (or more) for it. Our system prevents these risks by automating review responses that acknowledge feedback without confirming patient identity keeping your reputation and compliance intact.
How does your system keep our patient communications compliant automatically?
Every workflow is designed around encryption, consent, and access control. Appointment reminders, intake forms, and patient follow-ups are all sent through HIPAA-secure pathways inside a protected environment - helping your team focus on care, not compliance checklists.
Keep Your Clinic Compliant Without Adding More Work
OCR Case Example - Major Breach Settlement ($16 Million)
A healthcare organization paid $16 million after an OCR investiation found that insufficient safeguards and risk analysis led to a cyberattack exposing the PHI of millions of patients.
This remains one of the largest HIPAA settlements ever and highlights neglecting compliance can carry devastating financial and reputational costs.
Source: U.S Department of Health & Human Services - OCR Press Release
Protect your clinic before the audit notice arrives.
Most fines don't come from bad intentions - they come from small oversights that leave clinics exposed.
Our automated systems close those gaps before they become expensive headlines.
Our HIPAA-ready automations keep every message, record, and reminder protected so your team can focus on patient care instead of compliance tasks. You'll see exactly how we help clinics stay audit-ready and build patient trust that lasts.